Classic & Modern Motorsport Club Southern
(2021) Ltd
(Known as CMMC, Classic and Modern)
RULES
1. TITLE. The name of the Club shall be “Classic & Modern Motorsport Club”,
hereafter referred to as “the Club”.
2. OBJECTIVES
a. To further interest in motoring and motor sport.
b. To provide members with information, advice and assistance on matters
connected with motoring and motor sport.
c. To watch the local administration of the laws and regulations affecting
motoring and motor vehicles, and to report any proposed local action or
scheme to the MSUK
d. To promote and arrange motor competitions in accordance with the Rules of
the MSUK.
e. To arrange tours, lectures, discussions and social and other meetings.
f. To afford members such benefits and privileges as it may be possible to
arrange.
g. To operate as a “Not for Profit” organisation, with emphasis that any profit
made by the Club shall be for the full and total benefit of its members and
not for reward to any officer operating for and on behalf of The Club.
3. CONSTITUTION. Ladies and Gentlemen of not less than (16) years of age shall
be eligible for membership. The membership shall consist of (a) Life Members, (b)
Honorary Members, (c) Ordinary Members
4. MANAGEMENT. The authority and responsibility for the transaction of the
business of the Club for its management shall be vested in a Committee, who, in addition
to the powers and authorities by these rules expressly conferred on them, may exercise
all powers and do all acts in furtherance of the objectives for which the Club is established
or done by the Club in a General Meeting.
5. ELECTION OF OFFICERS. Director/s of the Club, Chair’, the Treasurer,
Secretary and Committee shall be elected at the Annual General Meeting and, subject to
termination of office by resignation at the next Annual General Meeting following their
appointment. The Committee shall have the power to co-opt other members as they
deem necessary. The retiring officers and other members of the Committee shall be
eligible for re-election.
6. COMMITTEE. The Committee shall consist of not less than (eight) and not more
than (eighteen) members, exclusive of Director/s, Chair’ Treasurer and Secretary, who
shall be ex-officio Members of the Committee. The Committee shall elect from amongst
its own members a Chair’ and a Vice-Chair’ (one half) of the members of the Committee
shall form a quorum.
Nominations of Candidates for election to the Committee must be received by the
Secretary not less than seven days before the Annual General Meeting, with an intimation
in writing signed by each member nominated that he or she is willing to serve.
Nominations of Candidates shall be signed by the member proposing them. The
Committee shall have the power to appoint a Sub-Committee of not less than three
persons to meet on its behalf in respect of any matter which is specially referred to such a
Sub-Committee.
7. MEETING OF COMMITTEE. The Secretary either of their own accord or by the
direction of the Chair’ shall, unless otherwise agreed by all the Committee, give at least
seven days written notice of a meeting.
8. ABSENCE FROM COMMITTEE. Any member of the Committee who shall,
without sufficient reasons, absent themselves from three consecutive Committee
meetings may be called upon to resign his/her position upon the Committee.
9. DUTIES OF SECRETARY. It shall be the duty of the Secretary to attend in
person, or by deputy, all meetings of the Club and all meetings of the Committee to take
minutes of the proceedings. Such minutes shall be recorded in hard copy or
electronically, and presented for confirmation at the following meeting.
10. BANKING. All moneys received by the Club shall be banked in the name of the
Club, and no disbursements shall be made therefrom except in accordance with the form
or forms authorised by the Committee.
11. ELECTION OF MEMBERS. Applications of candidates for membership of the Club
shall be submitted to the Committee by the Secretary, and the election of such candidates
shall be at the discretion of the Committee.
Membership of the Club shall continue only for the period covered by the current
subscription. All applications must be made by an individual in their own correct name
and be submitted by the said applicant personally by post, facsimile or e-mail.
Applications by persons under the age of 18 years must be countersigned by a parent or
guardian.
Applicants and existing members must agree that they have read, understood and agree to abide
by these Club rules.
12. VOTING OF COMMITTEE MEMBERS. Each member present at a meeting of the
Committee shall be entitled to exercise one vote. The Committee shall vote by ballot if
any member present so demands. A vote of one third against any application for
membership shall exclude that person from membership.
13. SUBSCRIPTION. This will be £35 (or an amount decided by the committee) for
ordinary membership to be paid annually. No member whose subscription is in arrears
shall be eligible to take part in any competition organised by the Club and under rules of
the MSUK.
14. RESIGNATION. Any member wishing to resign his/her membership shall give
notice in writing of such desire to the Secretary. Also any member ceasing, voluntarily or
otherwise, to be a member of the Club, shall thereafter cease to enjoy any privileges of
membership, but he/she shall remain liable for the payment of any debts due to the Club
from him/her.
15. USE OF CLUB NAME AND ADDRESS. The name and address of the Club shall
not be given by a member as his/her address for trade, advertising or business purposes
or in connection with any legal proceedings.
16. LIFE MEMBERS. Subscribers of not less than 50 times the annual subscription
for the time being may be elected Life Members by the Committee, and shall be exempt
from the payment of annual subscriptions. A member cannot become a Life Member until
after re-election.
17. CHILD PROTECTION POLICY. The Club has adopted and follows the MSUK
Child Protection Policy
18. HONORARY MEMBERS. The Committee may elect as Honorary Members all
members of the Royal Families, and any persons distinguished for their political, scientific,
literary, industrial and administrative capacities, or who have been distinguished in
promoting the cause of motorsport in general or of the Club in particular.
19. EXPULSION OF MEMBERS. It shall be the duty of the Committee if at any time
they shall be of the opinion that the interests of the Club so require, by letter, to invite
any member to withdraw from the Club within a time specified in such letter.
The letter will give the member the opportunity to offer an explanation of their conduct in
writing.
The member whose expulsion is under consideration shall be given at least seven days’
notice to present their explanation to the committee. Having heard the members’
explanation the Committee members, present, shall vote on his/her expulsion. If two
thirds of the members present shall then vote for his/her expulsion, he/she shall
thereupon cease to be a member of the Club.
20. THE ANNUAL GENERAL MEETING. The Annual General Meeting of the Club
shall be held in the month of October or November in each year upon a date and at a
time to be fixed by the Committee.
The Annual General Meeting shall:
a) Receive from the Committee a full statement of accounts duly audited
showing the receipts and expenditure for the year ending
b) Receive from the Committee a report of the activities of the Club during the
said year
c) Elect the Chair’, the Secretary and Treasurer of the Club, and if appropriate,
a Solicitor and Auditor.
d) Elect the Committee.
e) Decide on any resolution which may be duly submitted to the meeting as
hereinafter provided.
21. SPECIAL GENERAL MEETINGS. A Special General Meeting may be convened by
direction of the Committee, or on a requisition of the Secretary stating the business for
which the Special General Meeting is required and signed by not less than 12 members.
If the meeting so requisitioned is not convened within 21 days, the said 12 members may
convene such meeting. 15 members shall form a quorum.
22. AGENDA FOR GENERAL MEETING. When members wish a matter to be
discussed at a General Meeting, the text of such matters shall be sent to the Secretary at
least 14 days before the date of such meeting, so that it may be included in the Agenda.
A copy of the Agenda shall be sent made available to each member at least five days prior
to the meeting, but the fact that any member has not received a copy of the Agenda shall
not invalidate the proceedings.
No business which is not included in the Agenda shall be discussed at the meeting unless
every member present is in favour thereof. Should the proposer of any motion fail to
move a resolution in respect of the relevant item on the Agenda, then any other member
shall be entitled to do so.
23. VOTING AT GENERAL MEETING. Every person member with a right to be
present may exercise one vote. The Chair’ shall not vote except in the exercise of a
casting vote. At all General Meetings, except as provided in Rule 26, a majority of votes
decides a resolution.
At any General Meeting any 12 members may demand a Poll, and thereupon the meeting
shall be adjourned to a time and place to be named by the Chair’, and a postal or
electronic vote shall be taken of all members of the Club, the decision of the members, as
shown by a postal the vote, shall be reported to the adjourned meeting, and shall be
deemed to be the decision of such meeting.
24. RIGHT TO BE PRESENT. No-one can take part in General Meetings unless
he/she has been duly elected as a member of the Club, and has paid his/her subscription
according to the rules.
25. OBSERVANCE AND INTERPRETATION OF RULES. Every member binds
themselves to abide by the rules of the Club, and also by any modifications thereof made
in conformity with such rules, and also to accept as final and binding the decision of the
Committee in all cases of dispute or disagreement as to the interpretation of these rules.
26. ALTERATION OF RULES. Any alterations may be made in these rules by a
General Meeting provided;
a) that details of the proposed alteration or alterations are included in the agenda
of the General Meeting and
b) that the resolution proposing such alteration is carried out by two thirds of
those present and voting at such General Meeting or by two-thirds of those
voting should a Poll be demanded as provided for in Rule 22.
27. EVENTS. All motor competitions organised by the Club shall be held under the
rules and requirements of the MSUK.
Any member convicted of an offence arising out of his/her being in charge of a motor
vehicle in any Club event or on Club business shall be thereupon be liable to expulsion
from the Club under Rule 18.
28. COPIES OF RULES. Every member shall have access to with a copy of the Club
rules and regulations on election.
29.DISSOLUTION. The Club may be dissolved by a Special General Meeting
convened by direction of the Committee, or on the requisition of the majority of the
members.
If the resolution of dissolution be duly passed, the Committee shall forthwith liquidate the
affairs of the Club, and if there be any surplus assets on realisation, these shall be
disposed of at the discretion of the Committee.
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